Robein Grade School District #85= = &nb= sp; = &nb= sp; February 2006 = ; 7:340-E1

Students

Exhibit - Notice to Parents/Guardians and Students of Th= eir Rights Concerning a Student’s School Records

This notific= ation may be distributed by any means likely to reach the parents/guardians.=

The District maintains two types of school records f= or each student: permanent record and te= mporary record. These records may be integrated.

The permanen= t record shall include:

Basic identifying information, including the student= 217;s name and address, birth date and place, gender, and the names and addresses= of the student’s parent(s)/guardian(s)

Academic transcripts, including grades, class rank, graduation date, grade level achieved, and scores on college entrance examinations

Attendance record

Accident and health reports

Record of release of permanent record information in accordance with 105 ILCS 10/6(c)

Scores received on all State assessment tests administe= red at the high school level (that is, grades 9 through 12)

The permanent record may include:

Honors and awards received

School-sponsored activities and athletics

No other information shall be kept in the permanent record. The permanent record = shall be maintained for at least 60 years after the student graduated, withdrew, = or transferred.

All information not required to be kept in the stude= nt permanent record is kept in the student temporary record and must include:

A record of release of temporary record information in accordance with 105 ILCS 10/6(c)

Scores received on the State assessment tests administe= red in the elementary grade levels (that is, kindergarten through grade 8)

Information regarding serious infractions (that is, tho= se involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction

Information provided under the Abused and Neglected Chi= ld Reporting Act (325 ILCS 5/8.6), including any final finding report received from a Child Protective Service Unit

Completed home language survey

The temporary re= cord may include:

Family background information

Intelligence test scores, group and individual

Aptitude test scores

Reports of psychological evaluations, including informa= tion on intelligence, personality and academic information obtained through test administration, observation, or interviews

Elementary and secondary achievement level test results=

Participation in extracurricular activities, including = any offices held in school-sponsored clubs or organizations

Honors and awards received

Teacher anecdotal records

Other disciplinary information

Special education files, including the report of the multidisciplinary staffing on which placement or nonplacement was based, and all records and tape recordings relating to special education placement hearings and appeals

Verified reports or information from non-educational pe= rsons, agencies, or organizations

Verified information of clear relevance to the student’s education

The Family Educational Rights and Privacy Act (FERPA= ) and the Illinois Student Records Act afford parents/guardians and students over= 18 years of age (“eligible students”) certain rights with respect = to the student’s education records.&nbs= p; They are:

1. The right to inspect and copy the stu= dent’s education records within 15 school days of the day the District receives a request for access.

The degree of access a student has to his or her re= cords depends on the student’s age. Students less than 18 years of age have the right to inspect and copy only their permanent record. Students 18 years of age or older have access and copy rights to both permanent and temporary records. Parents/guardians or students should submit to the Building Principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The Principal will make arrangements for access and notify the parent(s)/guardian(s) or student of the time and place where the records ma= y be inspected. The District charg= es $.35 per page for copying but no one will be denied their right to copies of their records for inability to pay this cost.

These rights are denied to any person against whom = an order of protection has been entered concerning a student (105 ILCS 5/10-22= .3c and 10/5a, and 750 ILCS 60/214(b)(15).

2.&n= bsp; The right to request the amendment of the student’s education records that the parent(s)/ guardian(s) or eligib= le student believes are inaccurate, misleading, irrelevant, or improper.<= /o:p>

Parents/guardians or eligible students may ask the District to amend a record that they believe is inaccurate, misleading, irrelevant, or improper. They should write the Building Principal or records custodian, clearly identify = the record they want changed, and specify the reason.

If the District decides not to amend the record as requested by the parents/guardians or eligible student, the District will notify the parents/guardians or eligible student of the decision and advise= him or her of their right to a hearing regarding the request for amendment. Additional information regarding t= he hearing procedures will be provided to the parent(s)/guardian(s) or eligible student when notified of the right to a hearing.

3. The right to permit disclosure of personally identifiable information contained in the student’s educat= ion records, except to the extent that the FERPA or Illinois School Student Records Act authorizes disclosure without consent.

Disclosure is permitted without consent to school officials with legitimate educational or administrative interests. A school official is a person emplo= yed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personne= l); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or any parent(s)/guardian(s) or student serving on an official committee, such as a disciplinary or grievan= ce committee, or assisting another school official in performing his or her ta= sks.

A school official has a legitimate educational inte= rest if the official needs to review an education record in order to fulfill his= or her professional responsibility.

Upon request, the District discloses education reco= rds without consent to officials of another school district in which a student = has enrolled or intends to enroll, as well as to any person as specifically required by State or federal law. Before information is released to these individuals, the parents/gua= rdians will receive prior written notice of the nature and substance of the information, and an opportunity to inspect, copy, and challenge such record= s.

When a challenge is made at the time the student= 217;s records are being forwarded to another school to which the student is transferring, there is no right to challenge: (1) academic grades, or (2) refere= nces to expulsions or out-of-school suspensions.

Disclosure is also permitted without consent to: any person for research, statistical reporting or planning, provided that no student or parent(s)/guardian(s) can be identified; any person named in a c= ourt order; appropriate persons if the knowledge of such information is necessar= y to protect the health or safety of the student or other persons; and juvenile = authorities when necessary for the discharge of their official duties who request information before adjudication of the student.

4. The right to a copy of any school stu= dent record proposed to be destroyed or deleted.

Student records are reviewed every 4 years or upon a student’s change in attendance centers, whichever occurs first.

5. The ri= ght to prohibit the release of directory information concerning the parent’s/ guardian’s child.

Throughout the sch= ool year, the District may release directory information regarding students, limited to:

Name

Address

Gender

Grade level

Birth date and place

Parents’/guardians’ names and addresses

Academic awards, degrees, and honors

Information in relation to school‑sponsored activ= ities, organizations, and athletics

Major field of study

Period of attendance in s= chool

Any parent/guardian or eligible student may prohibit the release of= any or all of the above information by delivering a written objection to the Building Principal within 30 days of the date of this notice. No directory information will be released within this time period, unless the parents/guardians or eligible student is specifically informed otherwise.

A photograph of an unnamed student is not a school record because the s= tudent is not individually identified. The District shall obtain the consent of a student’s parents/guardians be= fore publishing a photograph or videotape of the student in which the student is identified.

6. The right to request that military recruiters or institutions of higher learning not be granted access to your secondary school student’s name, address, and telephone numbers witho= ut your prior written consent.

Federal law requires a secondary school to grant mi= litary recruiters and institutions of higher learning, upon their request, access = to secondary school students’ names, addresses, and telephone numbers, unless the parents/guardians request that the information not be disclosed without pri= or written consent. If you wish = to exercise this option, notify the Building Principal where your student is enrolled for further instructions.

7. The right contained in this statement= : No person may condition the granti= ng or withholding of any right, privilege or benefits or make as a condition of employment, credit, or insurance the securing by any individual of any information from a student’s temporary record which such individual m= ay obtain through the exercise of any right secured under State law.

8. The right to file a complaint with th= e U.S. De= partment of Education concerning alleged failures by the District to comply with the requirements of FERPA.

The name and address of the Office that administers= FERPA is:

Family Policy Compliance Office

= U.S. Department of Education

400 Ma= ryland Avenue, SW

Washington= DC&nbs= p; 20202-4605=